Link: http://blog.hametbenoit.info

Feed: Benoit's corner: Posts

• Office 365 – Some changes/limitations with public website | 03/12/2013
  Body:

  With the new Office 365 running SharePoint Online 2013, Microsoft has made some changes:

  • The first one, but not the more important, the default public URL has changed to http://<yourtenant>-public.sharepoint.com while with SharePoint Online 2010 it was http://<yourtenant>-web.sharepoint.com
  • The second one is at the Site Settings level. You can only manage interface (look), search engine optimization and access rights; The ability to activate/disable SharePoint features has gone. This may be a mess…

   

  • The default public site is coming with a blog available to allow you to publish a corporate blog but this IS NOT a subsite using the blog template; it is LIST. This means there is NO WAY to allow your visitors to leave a comment on your post.

   

  • The last one is you can not create subsite below the public root site collection. The link available from the list content ((+) new subsite) is not available, neither the direct URL (/_layouts/15/newsbweb.aspx) is working. If you tried to amend the URL with the /_layouts/15/newsbweb.aspx, you will get a blank page (this is NOT an error page). This limitation may be also a mess.

  We can except some changes from Microsoft regarding these limitations with public site; indeed, they did a relative good job to improve the SharePoint Online public site (especially regarding the look) but it’s now coming with more functional limitations.

  Category: BPOS / Office 365; Office 365; Office 365 Grid; SharePoint
  # Comments:
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• Exchange – Office 365 – Do not allow to add Office Apps | 03/12/2013
  Body:

  With Exchange 2013, Microsoft has introduced a new feature called Office Apps.

  Office Apps is providing a new way to develop for Exchange 2013 (as well as for SharePoint 2013) in order to provide additional functionality to end-users through Outlook 2013 client or Outlook Web Access (such as a map to locate a location when you receive a request meeting) – to know more about Office Apps see http://blogs.msdn.com/b/officeapps/archive/2012/07/17/introducing-the-new-office-cloud-app-model.aspx

  With Exchange 2013, and also with Exchange Online 2013, there is some apps provided and enabled by default.

  You can off course disable these apps (see http://blog.hametbenoit.info/Lists/Posts/Post.aspx?ID=424) but this doesn’t disable the possibility for end-user to add and install their own Office Apps.

  To lock down Office App, follow the following steps:

  On Premises

  • From an Exchange 2013 server, launch the EMS (Exchange Management Shell)
  • Run the following CMDlet Set-OrganizationConfig -AppsForOfficeEnabled $false

  Exchange Online 2013

  • Launch Microsoft Online Services Module for Windows PowerShell
  • Connect to your Office 365 tenant running Exchange Online 2013 and run the previous CMDlet
  Category: Exchange; BPOS / Office 365; Office 365; Office 365 Grid
  # Comments:

• Office 365 – You can not create a site collection which reuse URL | 03/11/2013
  Body:

  To avoid data lost, Microsoft has introduced earlier in SharePoint Online the site collection recycle bin. This feature allows SharePoint Online administrators to restore deleted site collection.

  This site collection recycle bin has also another impact which is blocking you when creating a new site collection which reuse an URL previously associated to a deleted site collection.

  To continue the creation of the new site collection and so reuse the previous URL, the deleted site collection will have to be deleted from the recycle bin by hitting the check box ​Permanently delete the site collection from the recycle bin and continue.

  This happen with both SharePoint Online 2010 and SharePoint Online 2013 until the deleted site collection has been automatically purged after 30 days

   

  Category: BPOS / Office 365; Office 365; Office 365 Grid; SharePoint
  # Comments:
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• SharePoint – Updated post with Live Writer are republished | 03/08/2013
  Body:

  Today, I discovered a bug with SharePoint 2013 blog site.

   

  In fact, it is not really today, but the first times I though I made a wrong operation.

  Here is the issue:

  • Use a SharePoint 2013 blog site
  • Use Live Writer to write a post on the blog
  • Open your blog and check the post URL (especially the ID at the end)
  • One published, relaunch (if Live Writer has been closed; if not, close it) Live Writer
  • Open the File\Open recent post menu and choose the post you just wrote

   

  • Edit the post and republish it
  • Open your blog and check the post URL: a new post has been made instead of editing the original one

  This doesn’t happed with SharePoint 2010 blog site

  Category: SharePoint
  # Comments:
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• Office 365 – Directory Synchronization tool updated | 03/07/2013
  Body:

  With the release of the new Office 365 version, the directory synchronization tool has been updated.

  Now, DirSync is only available in 64 bits version and can be installed on Windows Server 2012.

  You can go http://technet.microsoft.com/en-us/library/jj151800.aspx for install and upgrade process.

  Category: BPOS / Office 365; Office 365; Office 365 Grid
  # Comments:

• Office 365 – Use Right Management Services | 03/06/2013
  Body:

  With the new Office 365, Microsoft has introduced a new functionality to secure document sharing: Right Management Services.

  This service is (should be) well know as this is available since Windows Server 2003 as additional component for internal deployment.

  See http://technet.microsoft.com/en-us/library/cc771234(v=ws.10).aspx for more details about RMS.

  So, going back to Office 365 and Windows Azure Rights Management (as this is the commercial name of RMS on the cloud).

  Windows Azure Rights Management (AADRM) is available through the Enterprise E3 Office 365 plan.

   

  Enable Windows Azure RMS

   

  By default, Windows Azure RMS is not activated.

  To enable AADRM, connect with an Office 365 administrator account to the administration portal and go to Service Settings section (on the left)

   

   

   

  Then hit the Rights Management tab and finally hit the Manage link

   

   

   

  Once you have reached the Rights Management administration page, click on the Enable button and confirm the activation

   

   

   

  Wait few minutes while AADRM is being activated

   

   

   

  You are now redirected to the AADRM page which now is showing that RMS is activated; since this has been activated, you have the ability to disable it also from this page

   

   

   

  NOTE Windows Azure RMS can also be activated using PowerShell

   

  To do so, you must have installed Office 365 Modules for PowerShell and RMS Modules for PowerShell (http://www.microsoft.com/en-us/download/details.aspx?id=30339), then run the following commands:

   

  • $user = "<your Office 365 administrator email">
  • $cred = Get-Credential -Credential $user
  • Import-Module AADRM
  • Connect-AadrmService -Credential $cred
  • Enable-Aadrm

   

  Use of RMS with Exchange Online

  Once RMS has been activated, you will be able to secure your mail exchange.

  Automatic protection

  To secure your emails with RMS, you must set a Mail flow rule (recommended). Doing so, your end-user will don’t have to think about RMS.

  From the Exchange Online administration portal (Exchange Admin Center, which can be reached from the Office 365 administration portal, open the submenu just below Admin on the right side of your name and select Exchange.

   

  Go to the Mail Flow section (from the left menu)

   

  Then go to Rules section and create a new rule to apply RMS

   

  Define the rule settings et voilà your email will be protected by RMS automatically.

  Manual Protection

      

  If you want to let your users to set RMS for their email when using OWA you must enable RMS for OWA.

  Enable RMS for OWA

  Launch a PowerShell command prompt (you must have install Office 365 Modules for PowerShell as well as RMS Modules for PowerShell http://www.microsoft.com/en-us/download/details.aspx?id=30339)

  Run the following commands:

  • $user = "<your Office 365 administrator email">
  • $cred = Get-Credential -Credential $user
  • Import-Module MSOnline
  • Import-Module AADRM
  • Connect-MsolService -Credential $cred
  • Connect-AadrmService –Credential $cred
  • Enable-Aadrm
  • $msoExchangeURL = "https://ps.outlook.com/powershell/"
  • $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionURI https://ps.outlook.com/powershell/ -Credential $Cred -authentication Basic –Allowredirection
  • Import-PSSession $session
  • Enable-OrganizationCustomization

  NOTE You may receive an error message saying this command is not required because your organization is already enabled for customization

  This operation is not required. Organization is already enabled for
  customization.
      + CategoryInfo          : NotSpecified: (:) [Enable-OrganizationCustomizat
     ion], InvalidOperationException
      + FullyQualifiedErrorId : F977D53F,Microsoft.Exchange.Management.Deploymen
     t.EnableOrganizationCustomizationTask
      + PSComputerName        : pod51031psh.outlook.com

  • Set-IRMConfiguration –RMSOnlineKeySharingLocation <location depend of your geographical zone>
  • North America: https://sp-rms.na.aadrm.com/TenantManagement/ServicePartner.svc
  • Europe: https://sp-rms.eu.aadrm.com/TenantManagement/ServicePartner.svc
  • Asia: https://sp-rms.ap.aadrm.com/TenantManagement/ServicePartner.svc

  • Import-RMSTrustedPublishingDomain –RMSOnline –Name “RMS Online” ; this CMDlet is importing the new RMS parameters to your tenant

   

  • Test-IRMConfiguration –RMSOnline ; this CMDlet is testing and validating the imported RMS configuration

   

  • Set-IRMConfiguration -InternalLicensingEnabled $true

  You may have to wait a little bit before the options for Outlook Web Access appear.

   

  Outlook Web Access

  Connect to your mailbox using your web browser (https://mail.office365.com)

  Create a new email and go to Set Permission

   

  With Exchange 2013, there is no more need to download attachments secured by RMS; this is now fully integrated with Exchange

   

   

  Outlook Client

  When using Outlook, go to the Options tab when writing email

   

  Message received and protected by RMS

   

   

  Use of RMS with SharePoint Online

  Once RMS has been activated, you can now use it to secure your document stored on SharePoint Online.

  However, even if you have activated RMS from the Office 365 administration portal, this doesn’t mean this has been also activated for SharePoint Online.

  To enable RMS for SharePoint, connect to the SharePoint Online Administration site (From the Office 365 administration portal, open the submenu just below Admin on the right side of your name and select SharePoint)

   

  Then, from the SharePoint Online administration portal, reach the Settings section from the left menu and enable RMS for SharePoint

   

  Finally, connect to your SharePoint site and browse to the document library you want to secure with RMS. Only ONE RMS policy can be applied on a document library.

  Open the library settings using the ribbon

   

  A new option has appears called Information Rights Management just below the Permission and Management section

   

  When you open this option, you can enable RMS for the document library and define the RMS policy to be applied; this mean your end users will not have to think about RMS before uploading document onto the library

  You have lot of option to define your RMS policy:

   

  Additional RMS library settings

  • Do not allow users to upload document that do not support IRM: this option will block document upload if the document format doesn’t support RMS

  If this settings is enabled, end-users will have an error message explaining the document format they are trying to upload is not compatible with RMS and so can not be secured

   

  • Stop restricting access to the library: this means after the defined date, the document library will no longer apply the RMS policy
  • Prevent opening documents in the browser for this document library: this will force end users to open the document with their Office client. NOTE RMS is supported with Office Web Application; document protected with RMS can be opened in the web browser

  If this settings is NOT enabled, the Office document will be opened with the web browser. End user will see a yellow information bar explaining the document is protected by RMS (the RMS policy name is shown).

   

  Document access rights

  • Allow viewers to print
  • Allow viewers to run script and screen reader to function on downloaded documents
  • Allow viewers to write on a copy of the downloaded document
  • After download, document access rights will expire after these number of days

  Set group protection

  • Users must verify their credentials using this interval
  • Allow group protection

   

  When saving document using your Office client on SharePoint Online, to protect your document go to the Office backstage (screenshots done with Office 2013)

   

  Category: BPOS / Office 365; Azure; Exchange; Office 365; Office 365 Grid; SharePoint; Security; Windows Azure
  # Comments:
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• Office 365 – Use Excel to view Exchange Online reports | 03/06/2013
  Body:

  UPDATE March 8th: to know more about Office 365 Reporting Web Service (and maybe build a solution) go there http://msdn.microsoft.com/en-us/library/office/jj984325.aspx

  Following my previous post presenting the new Office 365 administration portal UI, I will explain with this post how to use Excel for viewing (and analyzing) Office 365 reports.

  The Office 365 reports are covering lot of customer needs for reporting, from active & inactive mailboxes to mail protection (spam, mail sent/received…).

  Use the administration portal to view reports

  The reports are accessible through the administration portal (section Reports on the left)

   

  From there, you just have to click on the report you want to see

   

  Reports are really clear and understandable but this way (using the administration portal), you can not print them, export them or do analytic work… and you can only see ONE report at a time, to see another report you have to get back to the reports section by hitting the narrow

   

   

  Use the Excel add-in

  To be able to do analytic work with these reports, you can use Excel 2013. You can not do this with previous version of Excel

  Reports available through this add-in are only covering Exchange Online Protection (spam, viruses, DLP…)

  Install the add-in

  You have to install a small add-in available from the reports section (the link is shown on the top right – direct link http://g.microsoftonline.com/0BX20en/741)

   

  The add-in to be used must match the Office 2013 version you have installed; this mean if you have installed Office 2013 32 bits, you must install the 32 bits version of the add-in

  The installation wizard is very simple

  You have the choice to use your cloud-based (including in hybrid mode) or your on-premises mail system (which use Exchange Online Protection)

   

  Then the wizard is checking if prerequisites are matched (Excel 2013 and .Net Framework 4.5)

   

  NOTE if you are not running the correct version of the add-in, Excel 2013 will not be detected as shown below – Office 2013 used is 32 bits edition while the add-in is 64 bits

   

  Launch the add-in

  Once the add-in setup process is finished, there is no shortcut on the Start menu neither through Excel. The shortcut is shown on your desktop

   

  To start the add-in double click on this shortcut this will start Excel and load the add-in

   

  To gather data, just hit the Query button

   

  This will ask you to connect to your Office 365 tenant (or Exchange Online Protection)

   

  Then you have to set a time interval

   

  Then Excel is connecting to Office 365 reports service

   

  You can now work with Exchange Protection reports

   

  Category: BPOS / Office 365; Office 365 Grid; Office 365; Exchange
  # Comments:
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• Exchange 2013 – App includes with Exchange | 07/19/2012
  Body:

  With the coming version of Exchange, Microsoft has introduced the use of ‘web app’, code name Agave.

  These applications are also available on SharePoint or on Office client (especially Outlook 2013).

  The idea is to provide to the users additional features to assist them in their day to day work, such as find direction to go somewhere, create appointment on their calendar…based on information received through email.

  For example, you may receive an email with appointment and location details. So, until now, you were obliged to use your favorite Maps service to find the direction, go to your calendar to create the appointment by copying/pasting details from the email. So there was too many action to do

  With Outlook 2013 and/or OWA Exchange 2013, these is now simpler to do these operations.

  You can watch the video http://www.youtube.com/watch?v=FuETQ-rpUrY

   

   

    

   
  Category: Beta; Exchange
  # Comments:
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• Office 365 – Assign an alias to a user | 04/30/2011
  Body:

  UPDATE this post apply for Exchange Online 2010; for Exchange Online 2013 see http://blog.hametbenoit.info/Lists/Posts/Post.aspx?ID=486

  On Office 365, all user with an Exchange account has an email address hosted at onmicrosoft.com (user@something.onmicrosoft.com).

  Here is a step by step to add an alias to a user (using the something.onmicrosoft.com suffix or your own internet domain name).

  This has not to be done if you have enabled Directory Synchronization with Office 365.

  If you have your own internet domain name and want to use it, you have to add it on Office 365 first (follow these steps http://blog.hametbenoit.info/Lists/Posts/Post.aspx?ID=236).

  So, logon to Office 365 administration portal with an account with administrative rights (https://portal.microsoftonline.com/)

  Then click on the Outlook click shown at the top.

   

  This will open your Outlook mailbox through Outlook Web Access.

  Then, open the Options and go to Set all options

   

  From the Options menu, open Manage My Organization

   

  You are now on the Users & Groups page, select the user you want to assign an alias and click on Details

   

  Open the E-Mail Options section and click to the Add button

   

  Enter the alias you want to add and select the domain to use; if you have added your internet domain name successfully on Office 365, you will see it on the drop down list

   

  Category: Office 365; Office 365 Grid; Exchange
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